Meeting Management

Plan, run, and follow up on meetings that move work forward

Why It Matters

Meetings consume a large share of the workweek, and many end with unclear decisions and no follow-through. The cost is real: lost productivity, frustrated staff, and work that stalls between sessions. Better meeting management is one of the fastest improvements a team can make. When meetings have clear purposes, the right people, and documented actions, organizations get faster decisions and employees get time back for focused work.

Course Description

Participants audit their own recurring meetings and decide which to keep, change, combine, or cancel. They then practice the full meeting cycle. In planning, they write an agenda with a purpose and desired outcome for each item and choose who truly needs to attend. In running, they rotate as chair in short simulated meetings that include late arrivals, tangents, and a stalled decision. In follow-up, they draft concise action notes with owners and due dates and plan how progress will be checked. Discussion covers hybrid meetings, standing team meetings, and meetings with external partners. Participants leave with an improved agenda template and a plan to reset one recurring meeting.

Key Focus Areas

Participants explore and practice:

Deciding whether a meeting is needed or another channel will work
Writing agendas with a purpose and desired outcome for each item
Keeping discussion on track and handling tangents
Running hybrid meetings fairly for remote and in-room attendees
Capturing decisions and action items with owners and dates

Learning Outcomes

Participants will be able to:

Audit recurring meetings and recommend changes
Draft an agenda with clear outcomes for each item
Chair a meeting that ends with documented decisions and owners
Write action notes and a follow-up plan that keep commitments visible

Who Should Attend

Managers and team leaders
Project managers
Administrative professionals who coordinate meetings
Committee and board chairs

Delivery and Customization

Examples, scenarios, and activities are adapted to your audience and goals. Delivery is available in person, virtually, or in a hybrid format, as a standalone session or as part of a series. Format and length are agreed during scoping.

Related Courses

Facilitation Skills · Facilitation & Adult Learning
Project Management · Operations & Project Management
Time Management · Productivity & Wellbeing
Executive Assistant Excellence · Administrative Excellence

Bring Meeting Management to your team

Tell us about your audience and goals. We will follow up to scope objectives, format, and timing.

Request this training → or Back to all courses